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New baby paperwork checklist

A new mother filling out all the paperwork and forms that come with having a baby in AustraliaWhen you leave hospital you’ve got a newborn baby in one hand and a pile of brochures and paperwork in the other.

When you should just be basking in the glory of your new little baby, the outside world calls and brings you out of the newborn daze.

As if caring for your little one isn’t time-consuming enough, now you’ve got a neat little mountain of paperwork to wade through.

Hopefully we can make it easier for you with our Newborn Paperwork Checklist.

New baby paperwork checklist

Before baby is born

As soon as possible after the birth

After your baby is born you will receive a Parent Pack from your midwife or hospital. This pack contains some very important items – such as your Newborn Child Declaration. You will need this to register your child with Medicare and complete your application for Parental Leave Pay or other government payments.

Register your baby’s birth

The hospital will give you a form to register your baby’s birth. This copy has an official section, which will have been completed by the hospital. So don’t lose it!!

Lodge your complete form with Births, Deaths and Marriages or a local Magistrates Court. The birth must be registered within 60 days or you may be fined.

If you do lose the form supplied by the hospital, you can get another from your hospital, most Magistrate Courts or by calling the registry. You can register the birth for free but if you want to receive a birth certificate you need to complete the relevant section of the form and send the correct payment.

Add your child to Medicare

A baby is covered under their parents’ Medicare (if eligible) should any treatment be required within the first few days. But it’s advisable to register your child at the earliest opportunity. Once enrolled, their details will automatically be added to the Australian Childhood Immunisation Register.

  • Add your child to your Private Health Insurance
  • Add your child to the Medicare Family Safety Net

The Medicare Safety Net will cover your ‘gap’ payments for out-of-hospital services once you reach a certain limit (a ‘gap’ payment is the difference between what Medicare pays and the Schedule Fee). It is possible to group family members together so all payments count towards the same limit. To register your family, complete a Family Safety Net application form. You may be given a copy of the form at the hospital, if not, copies are available from Medicare. If your family is already registered and you wish to add another child you can add the child over the counter at Medicare.

Complete application forms for government financial benefits

You may be eligible for some financial assistance from the government following the birth of your baby. Application forms will usually be provided in hospital – or you might have already started your claim online. Whether you’ve started or not, you will need to provide proof of birth to compete your claim. This is the Newborn Child Declaration that was in your Parent Pack, it contains an official stamp from the hospital and it is important to use this copy for any benefit claims.

Paid Parental Leave has to be paid within a year of the birth. Therefore you must claim within 34 weeks to claim the full 18 weeks’ of Paid Parental Leave.

Arrange health checks for your child and follow-up checks for yourself

Your baby’s health checks can done by your GP or for free at your local child health centre. The recommended check-ups are:

  • If baby is discharged at less than 72hrs old, check-up with GP within 5-10 days old
  • Initial assessment with GP or child health nurse between 0-4 weeks. You will be advised on recommended check-ups after that – Visit for mum at the GP at 6 weeks

At 2 months

General

  • Check out child care options and book if necessary. Child care centres and family day care can have long waiting lists. If you plan to return to work you should put your name down as soon as possible.
  • Sign up for independent schools and/or kindergartens, if applicable.

Useful links:

Family Assistance Office
ph: 136 150

Medicare Australia
ph: 132 011

ACT – Births Deaths and Marriages
ph: (02) 6207 3000

NSW – Registry of Births, Deaths and Marriages
ph: 13 77 88

NT – Births Deaths and Marriages
ph: Darwin (08) 8999 6119
ph: Alice Springs (08) 8951 5339

QLD – Births, Deaths and Marriages
ph: 13 74 68

SA – Births, Deaths & Marriages Registration Office
ph: 131 882

TAS – Registry of Births Deaths and Marriages
ph: 1300 135 513

VIC – Births, Deaths and Marriages
ph: 1300 369 367

WA – Births, Deaths and Marriages
ph: 1300 305 021

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